Profit and Loss Excel Template

This Excel-based Profit & Loss Excel Template (P&L) helps small businesses and entrepreneurs:

• Forecast monthly income and expenses

• Track actual financial performance

• Compare Budget vs Actual results

• View automatic quarterly summaries

• Analyze financial data through a built-in dashboard

The template works for a rolling 12-month period starting from your selected month and year.

What is a Profit Loss Excel Template?

A P&L (Profit and Loss) template is a financial spreadsheet used to track revenue, expenses, and net profit over a defined period. Businesses use it to measure financial performance, monitor profitability, and compare projected vs actual results.

This template provides a structured 12-month P&L system with automated calculations and quarterly summaries.

Who This Template Is For?

This P&L spreadsheet is designed for:

• Small business owners

• Startups

• Freelancers

• Consultants

• E-commerce sellers

• Service-based businesses

It does not require accounting software or advanced Excel knowledge.

How the Profit Loss Excel Template Works?

1. Setup (Menu Sheet)

Select your start month and year.

The template automatically generates a 12-month reporting structure.

2. Budget Sheet

Enter your projected income and expenses.

You can customize line item names while keeping the main category structure intact.

3. Actual Sheet

Record your real monthly financial numbers.

All totals update automatically.

4. Dashboard of Profit Loss Excel Template

• Firstly, you can see the summary of the main items on your income statement.

Also, this dashboard allows to see both cumulative and monthly totals. You can select the month and view type:

The dashboard visualizes Actual Cashflow with Total Income, Total Expense as well as Net Profit trend throughout the year.

5. Quarterly P&L

Quarterly financial summaries are calculated automatically based on monthly inputs.

This is a printable quarter P&L Excel Template.

Key Features of Profit and Loss Excel Template?

• 12-month dynamic reporting

• Automated calculations

• Editable income & expense categories

• Budget vs Actual tracking

• Quarterly financial reporting

• Clean, structured layout

• Delivered as .xlsx file

What Makes This Different From Other P&L Templates?

Unlike generic spreadsheets, this template:

• Separates forecast and actual clearly

• Includes built-in quarterly reporting

• Requires no formula editing

• Uses protected formula cells

• Is structured for real operational use, not just reporting

Frequently Asked Questions (FAQ)

Is this Profit Loss Excel Template suitable for small businesses?

Yes. It is specifically designed for small businesses and solo entrepreneurs.

Does it require accounting knowledge?

No. All calculations are automated.

Can I customize categories in Profit Loss Excel Template?

Yes. Income and expense line items are editable.

Is this compatible with Google Sheets?

• It is built for Microsoft Excel (.xlsx).
• Compatibility with Google Sheets may vary.