Equipment Maintenance Tracker

This is a ready-to-use Google Sheets file to track the maintenance status of your equipment. Online file. Equipment Maintenance Tracker in Google Sheets. Downloadable in Excel.

• Maintenance Tracker for Equipment and Machinery
• Google Sheets Template
• Optional Excel download
• Online access
• Editable and printable
• Open to collaboration with colleagues

Never Miss Critical Maintenance Again

Our Equipment Maintenance Tracker Template for Google Sheets provides a simple yet powerful solution for businesses and individuals who need to stay on top of equipment maintenance schedules. Stop relying on memory or scattered notes and start managing your valuable assets properly.

How to use the Maintenance Tracker Template?

The template basically includes four parts:

• Menu and Settings
• Equipment List
• Maintenance Records
• Equipment Info Card
• Menu and Settings

In this section, you can navigate through the template and also set your dropdown list contents.

We recommend you to start with filling out these lists before jumping into other sections of the equipment tracker template.

Equipment List

This is a table format to list all your equipment inventory. You can add:

• General Info: Equipment no, department, category, type, brand, model, serial no, description and responsible person
• Purchasing Info: Invoice date, supplier, USD amount, guarantee period
• Maintenance Period: Decide on the periodical maintenance needed for that equipment

The template will also calculate the End of Guarantee Date, In-service time, Remaining Guarantee Days for you.

Maintenance Records

So, you will record all the maintenance activities here.

• First select the equipment no from the dropdown menu.
• The template will display the general info for the selected equipment for your reference.
• Then, you can add the Maintenance Date, Maintenance Supplier, Cost of Maintenance.
• Also, you can add the result of the maintenance.
• Lastly, you can track the actions after the maintenance with a checkbox.

Equipment Card

This is an output form for you to see the all details about any selected equipment.

So, you can take this form as a summary of an equipment to see:

• General Info like department, category, type, etc.
• Purchasing and guarantee info
• Total cost info, including both the initial purchasing cost and afterwards maintenance costs
• Last and next maintenance dates

Key Features of Periodic Maintenance Tracker

• Comprehensive Equipment Registry: Create a centralized inventory of all your equipment in one place
• Automated Maintenance Scheduling: The template automatically calculates and displays upcoming maintenance dates
• Maintenance History Tracking: Keep a complete record of all past maintenance activities with costs
• Visual Alerts: Easily identify equipment due for maintenance with intuitive visual indicators
• Customizable: Adapt the template to fit your specific equipment and maintenance needs

Perfect For

• Small business owners managing operational equipment
• Facilities managers responsible for building systems
• Fleet managers tracking vehicle maintenance
• Workshop operators maintaining tools and machinery
• Homeowners managing household appliances and systems

Benefits

• Extend Equipment Lifespan: Regular maintenance helps your equipment last longer
• Reduce Costly Breakdowns: Prevent unexpected failures and expensive emergency repairs
• Improve Safety: Well-maintained equipment is safer for everyone
• Increase Productivity: Minimize downtime with preventative maintenance
• Save Time: Stop wondering when equipment was last serviced or when it’s due again

Easy to Use Equipment Maintenance Tracker Google Sheets

Simply list your equipment, record each maintenance activity, and let the template do the rest. The system automatically calculates and displays when the next maintenance is due, giving you peace of mind and complete control over your equipment health.

Get started today and transform how you manage equipment maintenance!