Accounts Receivable Tracker in Google Sheets

Complete accounts receivable management system for businesses tracking customer invoices and payments. Monitor outstanding balances, payment history, and cash flow in one comprehensive spreadsheet.

Accounts Receivable Template Structure

This accounts receivable template mainly consists of six different sheets.

SETUP SECTIONS

Firstly, you can set up your template on the menu and add your customer list.

Menu:

Configure employee list and payment types (check, wire transfer, credit card, etc.)

Customer List:

Maintain customer database with assigned responsible employees and automatically calculated open balances

So, you’ll only add your customers and their open balances will be automatically calculated.

DATA ENTRY SECTIONS

There are two data entery sections: 1. Invoices, 2. Payments.

Invoices:

Record invoice details including amounts, due dates, and customer information

Thus, this is a very basic data input section for your invoices:

• Select the customer from dropdown menu
• Write Invoice no and Date
• Record Invoice amount
• Optionally, you can add explanations or notes.

Payments:

Log all incoming payments with payment types and dates

You’ll record all your payments in this list:

• Select your payment type
• Select the customer
• Record Payment Date and Amount.

REPORTING SECTIONS

Finally, you have three reporting sections to track your accounts receivables.

Transaction Log:

This log combines invoice and payment history sorted chronologically. Also, it shows running debit balances for each customer with color-coded payment entries.

Feel free to use slicer filters above to narrow down your analysis.

In summary, this section will give you the entire list of your transactions in a chronological order.

Ledger:

This is a printable customer statement format.

Select any customer to auto-populate their complete transaction history for professional invoicing.

So, you can print your statement and send to your customer to get aligned with the debit balance.

Dashboard:

Lastly, the template will give you a visual summary with charts and key metrics for cash flow analysis.

In this Accounts Receivable Dashboard, you can see:

• A general summary of your Invoice Totals, Payments Totals and Net Debit.
• Invoice Payment Ratio
• Monthly Invoice and Payment Totals
• Cash-In Trends
• Payment Type Distribution

Key Benefits of Accounts Receivable Template

• Automated balance calculations
• Real-time customer account status
• Professional statement generation
• Payment tracking by type and employee
• Historical transaction analysis
• Print-ready customer communications

What You Get:

• Fully functional Google Sheets template
• Pre-built formulas and calculations
• Sample data for immediate testing
• Setup instructions

Requirements: Google Sheets access (free Google account)

Eliminate manual tracking errors and streamline your accounts receivable process with professional-grade automation.